A Senior Executive Assistant is responsible for providing a broad range of support services, predominantly, for high-level managers and senior executives. Served as an administrative resource to 12 Division Sales Managers and 94 Clinical Specialists. Provided administrative and business support to the Executive Vice President of the Enabling Technologies Team of the world's best known marketing and Research Company and supported members of the management team. Responsible for processing all travel requisitions and reimbursements for staff, fellows, and visitors. Headline : An experienced Senior Executive Assistant serving a mid-sized CPA firm with expertise in tax administration, financial client onboarding, client interaction, transcription, proofreading, editing, and events coordination. Provided quarterly training to personnel. Scheduled appointments and maintained accurate, up-to date confidential student, administrators, faculty, and staff files. Created Excel spreadsheet to track appointments, requests, notes, vendor information, receipts and other information as needed. Prepared Board meeting agendas, and recorded and finalized minutes. How can you write an executive resume that conveys your strengths, and that he will actually read? To obtain a senior executive assistant position with a reputable organization where extensive accounting, communication and administrative expertise, will be applied for optimal office operations. Organized the details of arrangements, corporate agendas and itineraries. Supported Senior Vice President, Vice President and Senior Director of Information Technology department with over 300 employees, planned, organized and coordinated calendar, meetings and travel arrangements. File Format. This is a type of resume that is specifically used by applicants who are applying for the job of an executive assistant. Manage extensive business and travel calendar and arrangements for the Chief Executive Officer Process expense reimbursements, process department requisitioning and other budget-related activities. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Closed business entities with various states. Not every senior executive assistant resume includes a professional summary, but that's generally because this section is overlooked by resume writers. greatresumesfast.com. Oversaw all operations including memorandums, building accounts, inventory, statistic reports, and payroll. Provided extensive office support to Two Senior Vice Presidents assisting them in their day-to-day operations. Conducted interviews with students to elicit necessary information for registration, accurate prioritization, and assist collegiate staff with student implementation to college life and responsibilities. Collaborated with and participated in multiple committees and special projects in advocating the overall mission of the company. But the senior executive doesn't know that. Created, maintains, and distributes a highly useful physician travel schedule; optimized team efficiency. Develops solutions and delivers timely results while enhancing the image of the executive office. Prepared reports, presentations and disseminated documents to Board of Directors and committee members in a timely manner. Implemented changes from managers in a timely manner to ensure final organization charts were submitted to senior management and HR. Headline : Over 15 years of military and private industry experience in senior level executive assistance, business management and management analysis, office management, human resources and records/correspondence management. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself. Senior Administrative Assistant Resume Examples. Cover the varied aspects of your job – you take on hundreds of tasks every week. Prepared security and end user service forms for new and existing employee equipment and software requests, reviewing for justification and accuracy and obtaining approval routing from management. Performed a variety of executive support tasks and handled confidential information with discretion and integrity. Adobe Pro. Maintains appropriate financial files and provide appropriate documentation for processing of payments including prior approval of official functions, permission to serve alcohol forms, etc. Managed administrative special corporate events and proposals; staff attendance records and inter-office communications solutions; ordered and managed office supply acquisition. Worked the 2010 and 2011 Annual Summit (which included 1,700 participants) at the registration tables, breakout sessions and laptop equipment booths, acting as "traffic cop" during the meals and different sessions. Developed and maintained business relationships while providing superior service to internal and external customers. Headline : An experienced Senior Executive Assistant serving a mid-sized CPA firm with expertise in tax administration, financial client onboarding, client interaction, transcription, proofreading, editing, and events coordination. Coordinated with multiple levels of management and their administrative staff while utilizing conscientious analytical and decision making skills in achieving necessary high-priority deadlines and mitigating service issues. Established and maintained network of contacts within each department as a source for internal projects. Assisted busy Board members and C-level executives by drafting memos, charts and additional material. Provided telephone support; investigated and resolved conflict and billing problems for students, faculty, administrators, and outside scholarship/funding. Summary : Polished, poised, and proactive executive partner with more than 15 years of senior administrative experience. Co-facilitated professional development trainings for up to 30 people. Maintained and reviewed all inventory records of government property and equipment. Responsible for coordinating procurement activities including requesting vendor codes, requesting requisitions, monitoring purchase orders, petty cash for current projects, contracts for services, submitting receivers and submitting payment requests for vendors via non-PO vouchers. Expert in handling highly confidential matters, calendar management, meeting planning, domestic and international travel, expense reporting and working without close supervision handling multiple projects ensuring … Coordinated human resources, benefit programs and administrative forms, by processing and distributing material to employees and new hires. Partnered with other Regional Operations Coordinators on the Metabolism Team and across the different Business Units. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, both domestic and international. Audited all special pay, entitlements and bonuses. Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures. Summary : A dedicated and accomplished administrative assistant offering extensive experience supporting executives and staff enabling them to be more efficient by providing a variety of support tasks and handling confidential information with discretion and integrity while efficiently handling daily office tasks utilizing time management and organizational skills. Processed expense reports and purchase order requests for payment to vendors in SAP system application for manager approval, reviewing for accuracy and confirming with accounting prior to processing. Find out what is the best resume for you in our Ultimate Resume Format Guide. Conducted quarterly audits to ensure 100% accountability. Prepared reports, correspondence, presentations and attended meetings as requested/appropriate. Therefore, jobseekers who wish to apply for executive assistant positions should not supply a photo with their job application. Produced monthly electronic newsletters for corporate and remote employee audiences, incorporating quarterly themes, company goals, and employee achievements. Provided executive-level and personal support to the President of Content and Distribution and six direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines. Managed a variety of executive management duties designed to meet the internal requirement in supporting the Vice President of Business Development Operations. While a Master’s Degree in the relevant field can be an added advantage, several years of relevant work experience is as well expected. Career Strengths Excellent interpersonal, listening and communication (both written and verbal) skills; able to act as a liaison between various personality types; comfortable and effective communicating with both superiors and staff. Projected fiscal year budgets, audited all pay and allowances, prepared indebtness letters, processed all indebtness transactions, revised organization policies and procedures. Senior Executive Assistant to the CEO Resume Summary : Executive Assistant To The CEO with 14 years of extensive experience in the Manufacturing domain supporting top-level executives. Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers. Maintain and prioritize daily tasks and projects including: drafting of various contracts, preparing business correspondence, scheduling appointments, booking travel, expense reports and general errands. Career Strengths various personality types; comfortable and effective communicating with both superiors and staff. Provided administrative and personal support to real-estate developer and entrepreneur in home office. Sample of Senior Administrative Assistant Resume. Manage all correspondences for CEO to include mailings, faxes, inter-office communication and some email. Coordinated travel, prepared trip itineraries, booked dinner reservations, and scheduled meetings. Senior Executive AssistantProvided exceptional administrative support to the VP of Operations in a fast-growing organization. Provided administrative support to the Regional Sales Director and Regional Business Manager. Senior Administrative Assistants work alongside the upper management and complete tasks that executives do not have time to handle. PDF; Size: 268.1 KB. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. This guide will show you how to: Showcase your ability to glide like a swan while frantically paddling under the surface. 12/2015 - PRESENT Phoenix, AZ . Looking for an executive assistant position with a company that will provide opportunity to fully utilize bookkeeping and schedule management skills. Mark Tyler 4020 Kohler Street Houston, TX 77007 Phone: 844-768-78989 Email: email@example.com Job Objective: Searching for a job as a Senior Administrative Assistant at “REI Network,” to offer strong support in day-to-day administrative and clerical tasks, as well as on on-going projects. Summary : Secure a career that will utilize professional and educational background. Tracked departmental expenses against budgetary constraints in various categories. Minimal experience with Variances, Web Now, Lawson and Ultipro. An executive assistant is responsible for performing complex and advanced administrative tasks for top managers in an organization. Read, researched, and routed correspondence; drafted letters, documents, and reports; collected and analyzed information; initiated telecommunications. A proven professional with superior communication skills, exceptional work ethic and superb attention to detail. Managed and supervised all administrative and financial support to over 700 personnel. Directed and often answered confidential media calls and email, including follow up with appropriate manager. December 22, 2018 | By the Resume Genius Team | Reviewed by Mark Slack, CPRW. Manages the day to day operations of the executive front office to include the job functions of 1subordinate executive assistant. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. Assist with management of executive's calendar, including cooperative handling of all meeting requests. Some of the key roles and responsibilities that can usually be found on the Senior Executive Assistant Resume are to encompass administrative functions, work alongside the organizational team, participate in staff supervision, and maintain records and reports. Check out real resumes from actual people. Arrange travel and all accommodations including comprehensive and detailed itineraries of the Executive and interviewing candidates. Elevate your resume. To be a successful candidate for executive assistant jobs, resume expert Kim Isaacs says it helps to have a comprehensive resume. How to write Experience Section in Senior Resume, How to present Skills Section in Senior Resume, How to write Education Section in Senior Resume. Analyzes and interprets information according to agency policy and in the interest of the program managers, checks all available information to confirm accuracy; prepares and submits resultant reports and makes recommendations to Principals based on findings. Senior Executive Assistant. If you have the space to include it, you should. Strategically introduced a team status report; regularly sends to physicians to highlights key activities. Assisted Building Manager for movement of personnel and office space reorganization. Composed correspondence for management review and signature, to be distributed to customer. Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving at least $74K on one meeting. Integrate into and work with other assistants in support of the executive team. Headline : Highly qualified Senior Executive Assistant with experience in the industry. Manage and facilitate all business travel arrangements, expense reporting, functional department reporting for daily-weekly-monthly metrics and project tracking/updates. A proven professional with superior communication skills, exceptional work ethic and superb attention to detail. Senior Executive Assistant I Resume. Assist VP and staff with all HR-related functions such as processing of paperwork, orientation of new employees, maintenance of files and record keeping. Anticipated the needs of the Executive by initiating written and oral communication while representing the Executive's vision, goals and objectives. Organized and expedited workflow to comply with deadline and priorities. Maintained all Board of Directors' meeting records and drafted correspondence for the Board Chair. Summary : Over 15 years of experience and pride myself with utilizing appropriate methods and a flexible, creative interpersonal style to help ensure the effective and efficient flow of work throughout the office. Executive Assistant Resume Example + Salaries, Writing tips and Information . Created itineraries in Excel, uploading them to Word for distribution. Their duties are administrative and clerical as well: updating records, taking calls, managing schedules, maintaining office supplies, and handling correspondence. Independently coordinated onsite and offsite quarterly business and performance review meetings. How to Format an Executive Assistant Resume. Apply to Senior Executive Assistant, Executive Assistant to Senior Vice President, Executive Assistant to the President and more! To take up this exciting career role as a Senior Executive Assistant, you need to have some necessary skills and qualifications, like effective communication skills, strong background knowledge about the organization’s products and services, the capability to be a team player, and an urge to learn new trends in the field of business administration. Photo. Demonstrated effective planning, prioritization, time management, follow-up and organizational skills for all administrative tasks. Collaborated with customers, vendors, staff and senior management of partner firms to make sure information was communicated effectively. Skills : Graphics Design, Microsoft Office. Manage the set-up and logistical details for all group meetings as directed by the executive. Developed innovative congratulation notices focusing on executive support programs and unique business unit opportunities, including product and services enhancements, lunch and learns, and events. © 2021 Job Hero Limited. Skills : Microsoft Office, SharePoint, Access, Excel, PeopleSoft. Assisted with general human resources functions for union and non-union divisions; employee contracts, scheduling, pre-benefit discussion, salary negotiation, union alternatives, and job responsibilities. Manage and schedule Vice President Calendars for Integrations and Medical Director of Perioperative Services. Prepares Executive for his activities including providing background information for meetings, special activities, and presentations. Asst Building Project Manager overseeing a 4M 12 month renovation. 9. Troubleshoot and resolved problems, mediated staff and student disputes, and handled other customer complaints. Create Resume. Complied and analyzed financial information to prepare entries on general ledger accounts; documenting business transactions for CUNY academic institutions. File Format. Skills : Microsoft Office, Customer Service, Leadership, Fundraising, Event Planning, Project Management. Generated reports in expense tracking system. Candidates should not include a photo on executive assistant resumes when applying for a position in the U.S. because this can be considered discriminatory practice within the regulations for recruitment and will lead to the resume being thrown in the trash. Develop administrative Standard Operating Procedures (SOP) and training for subordinate office executive assistants. Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. This increases the relevance of your resume as it showcases your most recent job experience first; Do not write a generic resume for all your target jobs. Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers. Executive Assistant Resume Example. Routinely provided direction and support to other administrative staff by being a role model and setting the tone for overall office professionalism. Analyzes and coordinates both domestic and international travel for speaking engagements, global-focused partnerships, and presentations. Sample Senior Medical Administrative Assistant Resume. Dedicated to exceptional service and high levels of performance in every task. Supervised 2nd & 3rd assistants assigning duties and delegating tasks. Summary : Proven ability to utilize inspiring leadership, personal drive, creative vision, and analytical skill to yield successful delivery of both team and individual goals, actively contributing to organizational growth. Coordinated charitable dinners and events including senior executive activities such as annual apple picking for Second Harvest and the making of over 1000 sandwiches for the food kitchens. Worse, he barely has time to read 10 of his 10,000 emails. Build My Resume Now Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. 14 votes The Resume Builder Create a Resume in Minutes with Professional Resume Templates Create a Resume in Minutes. Defense Travel Systems manager. If you’re searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. Uses time and resources effectively; considers efficiency, planning, and accountability very important. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. Planned and coordinated corporate luncheons, and developed presentations for related on-site and offsite meetings. Details. Reviewed and updated departmental organization charts to ensure accuracy. 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